IFTA Fuel Tax Reporting

Trucking companies are exposed to numerous fleet tax challenges if they chose to operate outside of their home jurisdiction. Among the most imposing tax challenge is the International Fuel Tax Agreement (IFTA) program that requires fleets to record and report all the distance accrued and fuel purchased in each member jurisdiction. We regularly consult with companies that thought the system they had in place was both sufficient and accurate only to realize they have been drastically under or over reporting their fleets fuel and distance. There is no good scenario here; both of these outcomes have led to inflated operating costs

Technology Has Given Fleets a False Sense of Security

The number of fleets utilizing paper trip reporting has been drastically reduced with the common usage of GPS fleet tracking and we expect this to continue to decline as fleets adopt Electronic Logging Devices. Many ELD providers have add-on IFTA features, with “Print, Sign and Send” functionality. Though this sounds like a dream come true, the responsibility is on each and every company to ensure that what they reported each and every quarter on their IFTA Returns is accurate and can withstand the scrutiny of auditors. Your fleet’s profitability can depend on it.

International Fuel Tax Agreement - IFTA

Why would you want to outsource your fleets IFTA fuel tax reporting to TransReport Services? Why wouldn't you! By letting us handle your fleets IFTA reporting you will:

  • Streamline your fleets IFTA reporting with faster turnaround on issues impacting your fleet to save you money (i.e. drivers purchasing non-tax receipted/duty free fuel)
  • Reduce overall costs for companies without internal expertise or technology investments
  • Lower your audit risk and subsequent assessments. We provide full audit support with each of our IFTA plans
  • Receive completed returns so you can file or we can file on your behalf
  • Kentucky, New Mexico, New York and Oregon Mileage taxes included in each plan at no extra charge!
  • Receive a complete breakdown of mileage and fuel purchases for each vehicle in your fleet
IFTA for XRS customers

This plan is for Omnitracs XRS customers who have access to distance reports. You create a login for us into your XRS account and we extract your fleet’s distances. We complete verifications to ensure all distance is properly allocated (and verified with odometer readings to protect you at audit). IFTA records are managed and maintained in our internal system ensuring you always have access to your fuel and distance records.

GPS and E-records Plan

This plan is for those companies that utilize GPS tracking to produce individual vehicle distances or track with electronic records (excel spreadsheets, google sheets, etc). You provide us with your monthly distance reports and we do the rest. Qualified fuel purchases and tolls can be provided as fuel files or spreadsheet summaries.

Paper Trip Plan

Do you have your driver’s complete paper-based individual vehicle distance records (IVDR’s) to track your fleets distance and fuel purchases? For over 15 years we have worked with carriers to efficiently receive, process and identify any issues with paper trip reporting.

Owner Operator Plan

Are you an owner operator and tired of doing everything on your own? Our owner operator plan takes the IFTA reporting burden out of your hands. Send us your vehicle distance, fuel purchases and toll data at the end of each quarter. We identify any gaps in distance or missing fuel and maintain your IFTA distance in the chance of an audit.

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