Are you thinking of hiring a fleet management company to assist with your fleets compliance? Check out our top 3 tips to ensure you find the right fit.
Canadian Fleet Setup
If you’re looking to get authorities and permits for compliant travel in Canada and the U.S. you’ve come to the right place. We work with you every step of the way to simplify your set-up and get you ready to hit the road!
U.S. FMCSA operating authority, U.S. DOT Number, Process Agents, National Safety Code, Quebec NEQ
In order for a Canadian carrier to travel in the U.S. you will require a FMCSA operating authority that grants you permission to travel throughout the country. The FMCSA issues each new registrant a U.S. DOT Number as a result and this is used to identify your company by all areas of the industry including law enforcement. An active 48 state process agent is required to be filed with the FMCSA for instances when state government documents are issues to your company. In Canada, Canadian carriers are also required to obtain a National Safety Code registration in their home jurisdiction and uphold the responsibilities laid therein.
Electronic Logging Devices (ELD)
If you are planning to travel into the U.S. your vehicles must be equipped with a compliant ELD by December 2017. Don’t worry, we have you covered. Omnitracs XRS
The ELD Mandate requiring all motor carriers operating in the U.S. to have ELD’s installed in each of their vehicles to track driver’s hours of service is quickly approaching. While this can be viewed as simply an added expensive for carriers, it is wise to look at the bigger picture of what this technology can do to improve the performance of your fleet. Many ELD solutions come equipped with a full suite of features that offer much more than driver’s hours of service. GPS tracking, driving scanning and electronic signatures, electronic DVIRs, fuel tax reporting resources and a plethora of alerts/reporting options to name just a few. Identifying the top and bottom drivers based on metrics such as MPG, Speeding miles %, hard brakes and high speed brakes is just one way companies are improving their fleets performance.
International Fuel Tax Agreement (IFTA) License and Decals. Reporting, record-keeping & audit representation services are available too.
Do you travel outside of your home jurisdiction and have a vehicle with a registered Gross Vehicle Weight (GVW) or a total registered GVW when used in combination with a trailer of more than 26,000lbs (11,797kgs) or have 3 axles regardless of weight? If so, you need an IFTA license and decals for your vehicles. IFTA allows registered interjurisdictional carriers to get one license, issued by their base jurisdiction, to report and pay motor fuel taxes to a single jurisdiction. As an IFTA licensee, your report your fuel purchases and jurisdictional travel within one month after the end of every quarter. Interested in how you can benefit from over 25 years of regulatory compliance knowledge or just want to know more about the IFTA program? Request a quote for our IFTA reporting service.
International Registration Plan (IRP) plating for your vehicles. We work with your home jurisdiction to get your vehicles plated quickly.
Travelling outside of your home jurisdiction and have vehicles with a Gross Vehicle Weight (GVW) of 11,797kgs (26,000lbs) or with 3 or more axles regardless of weight? You require IRP registration and plating. IRP distributes registration fees for commercial vehicles among member jurisdictions based on the number of kilometres carriers travel in other jurisdictions. Want to know more about the IRP program and our IRP licensing services?
Travelling to the U.S.? The Standard Carrier Alpha Code is a unique two to four letter code used to identify transportation companies.
A SCAC code is required for U.S. Customs entry, Electronic Data Interchange (EDI), when doing business with many shippers and when doing business with the U.S. Government.
Unified Carrier Registration (UCR)
Operating a Commercial Motor Vehicle in and through the United States? You'll likely require UCR.
UCR classifies a commercial motor vehicle as a power unit that is operated in commerce and has a Gross Vehicle Weight (GVW) of 10,001lbs or more. UCR Fees are determined by the total number of commercial motor vehicles that you operate and are used by participating states to support their safety program and USDOT officer training. Contact us today to learn more about UCR fees and our UCR filing service!
U.S. Customs Transponders
Making frequent trips from Canada to the U.S.? You’ll want a U.S. Customs Transponder.
Vehicles that do not have a U.S. Customs Transponder will be required to pay a per crossing fee each time the vehicle enters the United States of $13.05 USD. If your vehicle will cross the border into the U.S. 2-3 times a month over the course of a calendar year it may make financial sense to purchase a transponder.
U.S. Heavy Vehicle Use Tax (HVUT)
If you operate trucks with a gross weight over 55,000 lbs you must file HVUT form 2290. We deal with the IRS on your behalf
Yearly filing for Form 2290 filers is July 1 through June 30 each year. You must file form 2290 for the month the taxable vehicle is first used on public highways during the reporting period. First time filer and do not have an Employer Identification Number (EIN)? No problem. We will work on your behalf to obtain your EIN and file your form 2290 to ensure your compliance.
Weight Distance Tax Accounts
For travel to or through Kentucky, New Mexico, New York and Oregon
Weight Distance Tax (WDT) is imposed on owners, operators and registrants of interstate commercial vehicles with a declared gross vehicle weight in excess of 26,000lbs. If you fit this description you will be required to track, report and pay tax based on your fleets distance in the above jurisdictions. Contact us today to learn how TransReport proactively manages your WDT accounts, distributes tax payments on your behalf and maintains an accurate vehicle inventory.
Testing the waters to see if operating a trucking company is right for you?
Here are some important tips to consider before starting a trucking company in Canada.